Vacancy: ADB Communications Assistant


Communications Assistant (Multi Media)

Department of External Relations

Closing date: 24 Nov 2011 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

To assist in the multimedia needs of ADB. The position provides support in the coordination and facilitation of story production and deployment of multimedia teams. Primary responsibility is to serve as an advocate for ADB's Multi Media Unit, as well as a liaison between the Unit, various ADB departments and an international network of contractors. The position will also support content management and technical
requirements of the News Releases and Multimedia sections of ADB.org.

Expected Outcomes:

  • Assists in the planning, logistics and execution of multimedia features and deployment of staff on assignment.
  • Supports the production of videos and multimedia products, primarily by overseeing adherence to ADB administrative and procurement policies and procedures.
  • Helps in the design and production of multimedia features according to specifications and web standards.
  • Uploads news releases, with all related links, using the Online Media Center's (OLMC) Content Management System (CMS), and maintains the CMS.
  • Monitors the "News Alerts" system and updates News and Events landing page and internal pages.
  • Monitors and analyzes OLMC site usage and prepares reports, as requested.
  • Tracks, recommends and submits multimedia and social media content for recognition/participation in local, regional and international competitions.
  • Coordinates and liaises with relevant departments and staff in the preparation and timely completion of multimedia products and requirements.
  • Performs other related duties as may be assigned by immediate supervisor, and reflected in the incumbent's workplan.

Educational Requirements:

  • Bachelor's degree in Communication Arts, Multimedia, Visual Arts, Business Administration, or Liberal Arts

Relevant Experience And Other Requirements:

Work experience
  • 3 to 5 years relevant work experience
  • Experience in supporting production management of film, public relations, commercial, news organization or similar media house would be a significant advantage.
  • International field production or logistics experience would be an advantage.
Technical knowledge
  • Proficient in Word, Excel, Lotus Notes, Power Point and other office applications.
  • Working knowledge of information technology including Web applications, content management systems, and design programs, would be a significant asset.
  • Fluent in written and verbal communications.
  • Superior organizational skills; able to handle numerous responsibilities at one time
  • Familiarity with working in a structured, hierarchal, multinational organization is an asset.
People and leadership skills
  • Able to liaise and work effectively with colleagues from diverse cultures, across many time zones.
  • Able to quicklyadapt to and authoritatively embrace ADB's administrative procedures.
  • Able to work collaboratively with teams as a constructive team member.

Core Competencies:

Application of Technical Knowledge and Skills
  • Deals with routine queries and correspondence in accordance with procedures
  • Proactively seeks relevant development opportunities and submits for approval
  • Produces summaries and frameworks by collecting and analyzing diverse information
Client Orientation
  • Adjusts style and approach to respect and serve different clients
  • Conveys messages by asking questions and using different approaches
  • Identifies when a client issue requires escalation
  • Responds to clients without prompts or reminders from senior colleagues
Achieving Results and Problem Solving
  • Proposes solutions to minimize delays and setbacks in completing work
  • Reviews all task objectives and achieves core deliverables
  • Uses time management and organizational skills to promptly complete work to the required standard
  • Delivers beyond the stated task objectives
Working Together
  • Consistently works effectively with individuals of different views, culture, nationality, gender, and age
  • Consistently seeks assistance when requirements are unclear
  • Provides timely updates on relevant information
  • Freely shares and seeks useful knowledge and to complete work
Communication and Knowledge Sharing
  • Uses effective written and oral communication in preparing documents, presentations and interactions
  • Asks questions to understand how to follow up on feedback
  • Locates relevant information to expedite workflow
Innovation and Change
  • Adopts new policies, systems and processes in a timely fashion
  • Shares ideas for how work can be completed more effectively

Immediate Reporting Relationships / Other Information:

  • Supervisor: Designated International Staff and senior National Staff
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